A file management system is a software solution designed to organize, store, retrieve, and manage digital files and documents within an organization. It helps in maintaining file integrity, accessibility, and security.

Unlike traditional file storage, a file management system offers advanced features such as version control, document indexing, metadata tagging, access control, and collaborative capabilities, enabling better organization and control over files.

File management systems offer benefits such as improved document organization, easier file retrieval, enhanced security through access controls, versioning for document tracking, streamlined collaboration, and increased efficiency in workflows.

File management systems employ various security measures like user authentication, access controls, encryption, audit trails, role-based permissions, and regular backups to ensure data confidentiality, integrity, and availability.

Yes, many modern file management systems offer remote access capabilities through web interfaces or dedicated applications, allowing users to access, edit, and manage files from anywhere with an internet connection.